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Last Updated: 7 November 2026

Translingoworld Private Limited (“Translingoworld”, “we”, “our” or “us”) respects the privacy of individuals and is committed to handling personal information responsibly, transparently and in accordance with applicable data protection laws.

This Privacy Policy explains how we collect, use, store, disclose and protect information when you visit our website, submit an enquiry, apply for an opportunity, register as a language professional or AI project contributor, or otherwise interact with our services.

By accessing our website or voluntarily providing information through our communication channels, you acknowledge that you have read this Privacy Policy. Where applicable law requires consent for a particular processing activity, we will seek that consent separately.

1. Scope of This Policy

This Policy applies to information collected through:

  • Our website and its contact or enquiry forms.
  • Translator, interpreter and AI Project Contributor registration forms.
  • Recruitment and staffing enquiries.
  • Business communications, proposals and service-related correspondence.
  • Other online or offline interactions directly connected with our business.

This Policy does not automatically govern information that we process exclusively on behalf of a client under a separate agreement. Such processing may be governed by the applicable client contract, data processing agreement, confidentiality obligations or other project-specific terms.

2. Information We May Collect

Depending on your interaction with us, we may collect the following categories of information:

A. Website Visitors and Business Enquiries

  • Name and professional designation.
  • Business email address and contact number.
  • Company or organisation name.
  • Country, location and preferred language.
  • Service requirements, project details and enquiry messages.
  • Information voluntarily provided through contact forms or correspondence.

B. Translators, Interpreters and Language Professionals

  • Name and contact information.
  • Languages and language proficiency.
  • Educational qualifications and professional experience.
  • CVs, resumes, portfolios and work samples.
  • Specialisations, certifications and relevant credentials.
  • Availability, preferred engagement models and professional rates.
  • Information required for recruitment, assessment, onboarding and project allocation.

C. AI Project Contributors and Other Applicants

  • Contact and professional information.
  • Language and technical skills.
  • Relevant work experience and qualifications.
  • Assessment responses and task-related submissions.
  • Availability, location and project preferences.
  • Other information reasonably required for evaluating suitability and managing project participation.

D. Technical and Usage Information

When you access our website, certain technical information may be collected automatically, including:

  • IP address and approximate location derived from it.
  • Browser type and version.
  • Device and operating system information.
  • Pages visited and interaction patterns.
  • Referring URLs and access timestamps.
  • Cookies and similar technologies, where enabled.

We collect only information that is reasonably relevant to the purposes described in this Policy or otherwise permitted by applicable law.

3. How We Use Your Information

Translingoworld may use collected information for the following legitimate business purposes, subject to applicable legal requirements:

Business Enquiries and Client Relations

  • Responding to enquiries and requests for quotations.
  • Understanding project requirements and preparing proposals.
  • Communicating about services, deliverables and business opportunities.
  • Managing client relationships and contractual obligations.

Recruitment and Professional Engagement

  • Evaluating applications and professional suitability.
  • Verifying relevant qualifications, experience and credentials.
  • Maintaining a professional talent database.
  • Matching professionals with suitable assignments.
  • Communicating project opportunities, assessments and engagement terms.
  • Managing onboarding, payments and project coordination where applicable.

Service Delivery and Project Operations

  • Coordinating translation, interpretation, transcription and localization projects.
  • Managing multilingual staffing and AI data-related workflows.
  • Assigning and supervising project tasks.
  • Conducting quality assurance, validation and performance reviews.
  • Meeting client requirements and contractual responsibilities.

Website Administration and Security

  • Maintaining and improving website functionality.
  • Monitoring website performance and usage.
  • Detecting suspicious activity, misuse, fraud or security incidents.
  • Troubleshooting technical issues and maintaining system integrity.

Legal and Business Administration

  • Maintaining appropriate business records.
  • Meeting applicable statutory and regulatory obligations.
  • Establishing, exercising or defending legal claims.
  • Protecting our business, personnel, clients and contractual interests.

We do not use personal information for purposes materially unrelated to the purpose for which it was collected unless permitted by applicable law or supported by the required consent or other lawful basis.

4. Sharing and Disclosure of Information

Translingoworld does not sell personal information as a commercial data product.

However, information may be disclosed or made accessible where reasonably necessary for business operations, service delivery, contractual obligations or legal compliance.

Such recipients may include:

A. Authorised Internal Personnel

Employees, management, recruitment personnel, project managers and other authorised representatives who require access to perform their assigned responsibilities.

B. Clients and Business Partners

Relevant professional information, work samples, qualifications or project-related information may be shared with prospective or existing clients when necessary for candidate evaluation, resource deployment, project execution or contractual requirements.

C. Service Providers and Technology Partners

We may engage third-party providers for website hosting, cloud storage, communication, recruitment administration, analytics, payment processing, software infrastructure and other operational functions.

Such providers may process information on our behalf or in accordance with their respective service arrangements.

D. Legal and Regulatory Authorities

Information may be disclosed where required by applicable law, a lawful government request, court order, regulatory process or where reasonably necessary to protect legal rights and interests.

E. Business Transactions

In connection with a merger, restructuring, acquisition, financing, sale or transfer of business assets, relevant information may be disclosed to the extent legally permitted and subject to appropriate safeguards.

We seek to limit disclosures to information reasonably necessary for the relevant purpose.

5. Confidentiality and Non-Disclosure

We recognise that business enquiries, recruitment activities and multilingual projects may involve confidential or commercially sensitive information.

Translingoworld may enter into Non-Disclosure Agreements (NDAs), confidentiality agreements, service agreements or other contractual arrangements with clients, professionals, vendors and project partners.

Where such agreements apply, information will be handled in accordance with their applicable terms.

Access to confidential project information is intended to be restricted to authorised personnel and relevant service participants who require it for the assigned purpose.

Important: Submission of information through our website, enquiry forms or recruitment forms does not, by itself, constitute execution of a separate NDA or create a confidential contractual relationship beyond obligations imposed by applicable law.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies to support functionality, understand website usage, improve user experience and maintain website security.

These technologies may include:

  • Essential cookies required for basic website functionality.
  • Preference cookies used to remember user settings.
  • Analytics cookies used to understand website traffic and performance.
  • Other technologies enabled by our website tools or service providers.

You may be able to manage or disable cookies through your browser settings or any cookie preference mechanism provided on our website.

Disabling certain cookies may affect the availability or functionality of some website features.

Where required, we will obtain consent before using non-essential cookies or similar technologies.

7. Data Retention

We retain information only for as long as reasonably necessary for the purposes described in this Policy, subject to applicable legal, regulatory and contractual requirements.

Retention periods may depend on:

  • The nature and purpose of the information.
  • The duration of a business or professional relationship.
  • Recruitment and project requirements.
  • Contractual obligations and dispute-resolution needs.
  • Applicable record-keeping and statutory requirements.
  • The need to establish, exercise or defend legal claims.

For example, applicant information may be retained for future relevant opportunities where permitted by law and, where required, with appropriate consent.

Upon expiry of the applicable retention period, information may be securely deleted, anonymised or otherwise disposed of, unless continued retention is legally required or permitted.

8. Data Security

We implement reasonable administrative, technical and organisational measures designed to protect information against unauthorised access, disclosure, alteration, loss or misuse.

Depending on the nature of the information and the relevant operational environment, these measures may include:

  • Access restrictions and role-based permissions.
  • Password and account security practices.
  • Secure communication and storage arrangements.
  • Confidentiality obligations for relevant personnel.
  • Internal procedures for handling business and project information.
  • Review and monitoring of relevant systems and processes.

However, no website, electronic transmission, cloud platform or storage system can be guaranteed to be completely secure.

While we take reasonable measures to safeguard information, we cannot warrant absolute security against every possible threat, unauthorised act, system failure or event beyond our reasonable control.

Where required by applicable law, we will take appropriate action in response to personal data breaches.

9. International Data Transfers

Given the multilingual and international nature of our services, information may be accessed, stored or processed in countries other than the country in which it was originally collected.

This may occur where clients, project personnel, technology providers, cloud infrastructure or other authorised service partners operate in different jurisdictions.

Where international transfers are necessary, Translingoworld will take reasonable steps to ensure that such transfers are conducted in accordance with applicable data protection laws, contractual obligations and relevant safeguards.

10. Third-Party Websites and Services

Our website may contain links to external websites, platforms, application forms or third-party services.

These may include recruitment platforms, cloud storage providers, communication tools, social media platforms and other external resources.

We do not control the privacy practices, security arrangements or content of independent third-party websites.

Your interaction with such services is governed by their respective privacy policies and terms. We encourage you to review those policies before submitting personal information through external platforms.

11. Your Privacy Rights and Choices

Subject to applicable law, individuals may have rights relating to their personal information, including:

  • Requesting information about the processing of their personal data.
  • Requesting correction or updating of inaccurate information.
  • Requesting deletion of personal information where legally applicable.
  • Withdrawing consent where processing is based on consent.
  • Raising concerns or submitting privacy-related requests.
  • Exercising other rights available under applicable data protection laws.

Requests may be submitted using the contact details provided in this Policy.

We may need to verify your identity and clarify the nature of your request before taking action. Certain information may be retained where required or permitted by law, including for legal compliance, contractual obligations, security or the establishment and defence of legal claims.

Withdrawal of consent does not affect the lawfulness of processing carried out before such withdrawal. It may also affect our ability to continue providing certain services or considering an application.

We will address valid requests within the time limits prescribed by applicable law.

12. Recruitment and Talent Database

Individuals registering as translators, interpreters, AI project contributors or other professionals acknowledge that their submitted professional information may be used to assess their suitability for current or future opportunities.

Where permitted by applicable law, relevant information may be retained in our professional talent database to facilitate future project matching and recruitment.

Registration does not guarantee employment, selection, project allocation, a minimum volume of work or any particular engagement.

We may assess, shortlist or decline applications based on project requirements, qualifications, experience, availability, assessment results and other relevant criteria.

13. Client Data and Project Materials

Information, documents, recordings, datasets, audiovisual materials and other content supplied by clients or generated in connection with client projects may be subject to separate contractual terms, NDAs and project-specific confidentiality requirements.

Where Translingoworld processes such information on behalf of a client, our responsibilities will be determined by the applicable agreement and relevant law.

We do not claim ownership of client-owned materials merely because they are received, stored, reviewed, translated, annotated, transcribed or otherwise processed as part of a project.

We may process project materials only to the extent reasonably required for authorised project execution, quality assurance, administration, security and other agreed purposes, subject to applicable contractual restrictions.

Any use of client materials for unrelated purposes, including independent commercial use or AI model training, requires an appropriate contractual basis and any additional permissions required by law.

14. Children’s Privacy

Our website and professional services are intended primarily for businesses, organisations, adult professionals and individuals seeking employment or project opportunities.

We do not knowingly seek to collect personal information from children in connection with recruitment or professional registration.

If we become aware that personal information has been collected from a child in circumstances where such collection is not permitted, we will take appropriate steps in accordance with applicable law.

15. Changes to This Privacy Policy

Translingoworld may revise, update or modify this Privacy Policy from time to time to reflect changes in our business operations, website functionality, technology, contractual arrangements or applicable legal requirements.

The updated version will be published on this page with a revised “Last Updated” date.

Where required by applicable law, we will provide additional notice or obtain consent for material changes affecting the processing of personal information.

Your continued use of the website after an updated policy is published does not replace any consent or notice that applicable law separately requires.

16. Contact Us

For privacy-related enquiries, requests, concerns or complaints, please contact us:

Translingoworld Private Limited

Website: https://translingoworld.com
Email: hello@translingoworld.com

Please include “Privacy Request” in the subject line of your communication so that your request can be directed appropriately.

We may request additional information where reasonably necessary to verify your identity and process your request.

Translingoworld Private Limited
Multilingual Solutions. Global Workforce. AI Data Services.